Tag: Outsourcing

Catalog Data Entry and Customer Relations

November 16, 2022 dataentryio Leave a Comment

Good customer relations can be considered a backbone of a business. And data plays a vital role in business development and customer relations. Catalog data entry is an essential type that helps you convey your product’s important details to your target audience. This is one of the main reasons we outsource catalog data entry services. Reading this blog will help you understand the role of catalog data entry in maintaining good customer relations.

catalog data entry and customer

  1. Outsourcing Catalog Data Entry Services Helps You Improve Your Customer Reach

Customer reach is significant in performing well in today’s competitive world. With every firm taking the necessary steps to win new customers and maintain good customer relations, outsourcing catalog data entry services will help you acquire new customers. This is because we can market digital catalogs created by BPOs to customers via social media and other online platforms. Being able to contact you quickly via such mediums is critical in building good relations with your customers.

  1. It Helps You Categorize Products Easily

A significant merit of catalog data entry is that it helps us quickly categorize products. Such services use a specific algorithm to list products. Creating lists and naming products enabled by catalog data entry will help you fully portray your products. This will give the feeling to your customers that you are approachable and your service is good, laying the foundation for a good relationship.

  1. It Helps You Give Attractive Product Descriptions

Good product descriptions can help your target audience understand your products. Giving good product descriptions to your products by availing of good catalog data entry services is one of the best ways to market products. When a firm explains the features of its products with a catalog clearly, it will give clarity and credibility to its customers. This step has a vital role to play in building good customer relations.

  1. The Use Of Updated Images In Catalog Data Entry Helps In Better Conversion

Working with experienced catalog data entry professionals makes gathering information, manipulating images, and uploading it easy. Using the right photos enables better conversion and helps you use images for your brand.

Now you know how good catalog data entry services can attract customers and how it enables you to build a good brand image in their minds. If you are too busy to do the catalog data entry yourself, you can take the help of agencies specializing in it to build good relations with your customers.

4 Realistic Methods to Convert PDF Table to Excel

November 10, 2022 dataentryio Leave a Comment

Have you ever contacted a BPO for PDF to excel data entry services because you need more time to do data entry from PDF to excel? This is one of the firms’ most critical steps before analyzing data. In this blog, we will learn four easy methods to convert PDF table to excel.

pdf table to excel

  1. Extraction

PDF Extraction is another service offered by agencies offering PDF to excel data entry services. Various online tools help you recognize the format, add the necessary tools, perform multiple operations, and change texts. In addition, this method can help you draw out different forms of data.

  1. Copy and Paste Using MS Office Tools

Even though many firms offer PDF to excel data entry services, we would also like to manually make the data entry from PDF to excel. The easiest method is copying and pasting data in the table from PDF to excel. But this might look scary if the files you use are too big. In such cases, you can right-click and open PDF files. Then you can open the 2016 version of MS word and the PDF file in it. This will help you convert the PDF file into an editable form. This will help you effortlessly copy the required data from the PDF file. Then, you can manually do data entry from PDF to excel using the copy-paste option.

  1. Convert Huge PDF Files to Excel Using Online Converters

If you are looking for free PDF to Excel converters, those like PDF tables can help you get that done. Unlike the copy-and-paste method, these tools can quickly help you get the desired results. You can also do it using a unique API key. Once you convert the file from PDF to Excel, you can save it in a preferred location in your system.

  1. Use Adobe Reader

Another option available to convert PDF table to excel is adobe reader. One of the main advantages of this method is the facility to convert PDF files to Excel without reformatting or making a manual data entry from PDF to excel. Here you have two options: To create PDF to Excel conversion using mobile. Draw out the necessary data into an editable format. You can then open the PDF files in Adobe reader, convert them to Excel format using the export option, and save them in the desired location.

Which of these methods were you aware of earlier?

Components of Customer Relationship Management Data

November 5, 2022 dataentryio Leave a Comment

Data entry services are a commonly used term these days. We outsource data entry services of various types to data entry services providers popular in our area or industry. Some data entry service providers allow us to outsource data entry services crucial for customer relationship management activities. This blog will look at the various components of customer relationship management data. This will make it easy for you to crosscheck the details before outsourcing data entry services next time.

customer relationship management data

  1. Identity Data

As the name indicates, identity data helps us quickly identify various stakeholders like customers, contacts, and leads. Some of the simplest examples of identity data include:

  • Name: This refers to the first and last name of a contact
  • E-Mail Id: The address at which a person can receive mail or things
  • Phone/ Mobile Number: This becomes applicable if the person intends to receive any information via telephonic communication
  • Personal Information: This can be anything like the date of birth of your customers or the account details related to a product or service
  • Social Media Links: This refers to the links of the social media handles shared by the customers.
  1. Descriptive Data

When you outsource data entry services, you might share some of the data that tells us more about your customers and their lifestyles. For example, some of the customer relationship management data dealt with by BPOs include educational details, career details, marital status of customers, their number of children, general interests, etc.

  1. Quantitative Data

Quantitative data helps us understand how often each of your contacts has contacted your firm. This includes the number of times your contacts have purchased from you, the number of times your customers visit your website and engage with your brand on social media platforms, and the links that take them to your website.

  1. Qualitative Data

Qualitative data stored in our system helps us understand the attitudes and behaviors of our customers. This data gives us valuable insights into how they make purchasing decisions. Direct feedbacks and surveys are the two primary sources of gathering such data. Some of the points considered to collect such information include:

  • Rating provided by customers for the company’s services
  • Customer satisfaction level
  • Reason for making the purchase
  • Reason to choose the product

This is a brief outline of the types of customer relationship management data dealt with by a BPO while working with clients from various industries.

How Digital Firms Benefit From PDF Conversion Services

October 28, 2022 dataentryio Leave a Comment

What comes to mind when someone asks you to name one of an organization’s most commonly used file formats? Most of us will likely say the answer is- a PDF file. Using PDF files offers multiple advantages. Organizations worldwide do PDF conversion on their own or use agencies’ PDF conversion services. This blog will help you understand how digital service providers benefit from PDF conversion services.

pdf conversion

  1. Perfect For Editing

Is your digital company dealing with many reporting changes? If yes, PDF conversion is something you would love. Microsoft Excel helps you perform a lot of operations. PDF to Excel conversion enables you to utilize the features of Excel to perform calculations and other functions.

  1. It Comes With Several Formatting Options

Many firms store documents in a PDF format to easily share them with various stakeholders. One of the most common tools every organization has is a PDF converter. This will help us modify, alter, or edit Word and Excel files whenever required, which will be extremely useful for digital firms.

  1. Data Security

Converting files to PDF format is one of the most accepted ways to keep your data safe and secure. This is the primary reason firms why prefer PDF formats over others. Nowadays, organizations protect PDF documents with passwords to protect confidential details from unauthorized parties and visitors.

  1. Helps In Standardization

Managing thousands of documents saved in different formats is a highly challenging task. One way to simplify this is via PDF conversion. PDF conversion software currently available in the market allows you to convert documents to help you maintain essential details and records in a standardized format.

  1. E- Signing

Digital business firms conduct almost all their dealings online. These days, there are facilities to create PDF contracts than sharing hard copies of these contracts online. The online PDF converters available these days let you mail the required documents to the concerned person to get them signed. Moreover, we use this method to sign e-bills received from suppliers. All you need to attach e-signatures is to open the PDFs in a PDF editor and add the e-sign. One way to add an e-sign is by creating it with our fingers. If not, we can also attach an already available e-sign.

PDF conversion is considered essential by many organizations for the benefits mentioned above they offer. We also think of it as a way to save time and money as PDF files remain in their electronic form.

Useful Excel Functions for Finance Professionals

October 24, 2022 dataentryio Leave a Comment

In the present world scenario, data processing has become extremely important for many professionals. One of the leading professionals who have benefited from data processing, particularly excel data processing, is finance professionals. This blog will brief you on some of the critical excel functions helpful in solving financial problems. An important point to remember during excel data processing is that we can use some functions independently and other functions as a combination.

excel functions

  1. Effect

This function helps finance professionals calculate the actual annual interest rate in case of non-annual compounding. Professionals handling lending and borrowing-related activities are those who mainly use this function.

  1. XIRR

The XIRR function helps us to ascertain the internal rate of return for a group of cash flows on specified dates. This function is very important for finance professionals.

  1. MIRR

In this function, IRR undergoes modification. Calculated using the formula MIRR (cash flows, cost of borrowing, reinvestment rate), ‘M’ denotes modified. You can use this formula if you wish to invest the returns from one investment in another. One of the simplest examples from daily life to understand this concept is investing the returns from a privately run business in a government bond.

  1. PMT

Finance professionals who do financial modeling for real estate firms will know more about this formula. Once you have the interest rate, the number of years/ months or any other period, and the amount borrowed sum, say, mortgage, you can calculate the value of the mortgage payment.

  1. IPMT

Using the formula (rate, current period #, total # of periods, present value), this function helps us ascertain the interest of a fixed amount of debt. This function works perfectly well with PMT. Separating interest payments for every period will give you the principal amount you must pay every time.

  1. DB

This is another crucial excel function used by finance professionals. It helps us calculate the depreciation expense of every period. Analysts involved in financial modeling generally come up with depreciation schedules independently.

Do you feel like learning more? These days, we can see a lot of books and videos that will help anyone know more about excel data processing. Make sure you utilize those resources to the maximum to become an expert in the data processing. So, which of the above functions do you think will be most helpful for you at work?

Significance of Purchase Order Management System

October 18, 2022 dataentryio Leave a Comment

Purchase Order Management is a crucial function handled by accounting professionals. And it is essential to do purchase order data entry, aka purchase order entry, for every purchase made, irrespective of who we purchased it from. Purchase order data entry has a huge role in helping firms keep track of their expenses and inventories. This is something that is of immense significance for project management. Managing purchase orders can be an arduous task in the absence of a proper purchase order management system. Investing in a sound purchase order management system is one the simplest things you can do in this case. And choosing an electronic PO system can help in several ways, like digital creation and purchase order submission, purchase order tracking, etc. Use a purchase order management system instead of making a manual purchase order entry. The following section will help you understand its significance.

purchase order management

  1. Improves Accountability

An electronic PO system requires us to have certain approvals and login details. It helps us keep track of actions taken on a purchase requisition and makes the related data easily accessible, facilitating better problem-solving. Moreover, it makes things more accountable and helps us adopt better procurement policies.

  1. It Helps Us Take Care Of Contingencies

A well-managed purchase order database will help us deal with unexpected expenses. In addition, it will serve as an early warning system when we make a new purchase order data entry to the system. This will be helpful for finance departments to get better clarity regarding upcoming expenses.

  1. Manage Inventories Better

A purchase order management system helps us efficiently manage inventory and track orders. Moreover, they help you crosscheck purchase orders with invoices to ascertain the accuracy of the inventory. It also enables you to find a 3-way matching to make it more accurate.

  1. Get A Better Idea Regarding Cashflows

Making a purchase order entry helps you better clarify your cash flow. This will enable organizations to identify various trends better, decide whether to retain their vendors/ suppliers, and carry out contract terms. In addition, it helps you stay better prepared by doing budget forecasting, thereby allowing you to make crucial business decisions proactively.

  1. Helps Us Prevent Duplicacy

Making a duplicate purchase order by mistake is one of the most common challenges a firm deals with large volumes of purchase orders. However, having a purchase order management system is one of the easiest ways to eliminate such problems.

Popular Data Processing Operations

October 12, 2022 dataentryio Leave a Comment

We can rely on various agencies around us for expert data processing services. This expertise remains one of the top reasons we outsource data processing services to such firms. Don’t feel there is a need to outsource data processing works to an outside agency? Then you will know that provision of data processing services will involve a few processing operations. However, how the processing operations are applied will vary depending on the data processing method used. This blog will look at some processing operations used while performing data processing.

data processing operations

  1. Recording

Recording is the first processing operation done as a part of data processing services. It helps us transfer the required data in the form of intermediate facts and figures derived from calculations into some documents. For example, suppose you have spoken to the agencies to which you outsource data processing works; you will see that gross pay is an intermediate value we record for further application.

  1. Verification

Most of the time, recording is done by us manually. Therefore, any information entered manually can have some inaccuracies in them. The process of verification helps us identify such errors and ensure accuracy. Cross-checking typed reports are one of the most straightforward examples to help us understand the verification concept.

  1. Duplicating

Duplicating is essential in some situations. It helps us copy data into the required form of documents. We can do it while manually recording data or using a suitable machine.

  1. Classification

As you can make out from the name, this operation lets us separate the data into different categories. Here we group data with similar features into a single category.

  1. Sorting

This process helps us arrange the classified data in the required order to enable easy processing.

  1. Calculating

Here, we alter the available data using mathematical formulae and operations. For example, it helps us calculate the employees’ monthly income and other related information.

  1. Summarizing And Reporting

This operation helps condense the data to enable easy understanding. Finally, we can represent the conclusions drawn after outlining the available data in simple formats.

  1. Merging

During this operation, more than two data sets use the same key and then combine to form a single data set.

  1. Storing

We then save the merged data for future reference via manual and electronic. For example, electromagnetic methods like ledger books, punched cards, magnetic tape, etc.

  1. Retrieving

This operation helps us get back the stored data.

  1. Feedback

If you wish to compare the goals set and the output, feedback is an operation that can help you with it.

4 Challenges Faced By Data Conversion Services Providers

October 6, 2022 dataentryio Leave a Comment

It has become a regular practice for organizations to outsource data conversion services to competent service providers for various reasons. While offering data conversion services, such firms draw out the necessary data from the given set, convert it into the required format, and upload and store it in an accessible folder in the concerned system as per their need. Firms that outsource data conversion services will have many requirements demanding the data conversion services providers to handle different types of services like those involving complex conversions. This blog focuses on critical challenges data conversion services providers will face during the process.

data conversion service

  1. Insufficient Data Analysis

One of the most common scenarios a service provider is likely to encounter during the conversion process is hidden information and users who aren’t that knowledgeable of that data. This can lead to missing information and inaccuracies, making it difficult to convert the data. Without a lot of time to correct such problems, the best solution would be to identify such issues during the planning stage.

  1. Absence Of Clarity About The Available Data

Dealing with data about which you have very little clarity will make it challenging to identify the simplest mistakes like missing information and inaccurate data. While a layperson might feel it is ok to ignore such issues, they can be the actual cause of many crucial failures. Thus, data conversion will not be successful without understanding such matters.

  1. Ineffective Collaboration

Data conversion projects involving many technologies requiring people from different divisions to collaborate can bring inefficiency if things are not proceeding as per your plan. This will make it challenging to solve issues (if any). But, if you can ensure effective collaboration in your organization, from the first stage to the last, you can avoid misunderstandings amongst your team members.

  1. Absence Of Proper Testing

We all get to see data saved in a new system towards the end of the design and development stage. It is impossible to make changes at that stage in case of unpredicted problems like data incompatibility. Including an agile testing process by involving your end users in the early stages of the process makes it easy to gather feedback and saves time and money.

This blog gives you a fair idea of some of the critical challenges data conversion services providers face. So now, you can take the necessary steps to help these firms function without bothering about these challenges before outsourcing data conversion services. So, what challenges do you wish to deal with before you outsource data conversion services again?

Tips To Ensure Quality in Catalog Data Entry

September 17, 2022 dataentryio Leave a Comment

Nowadays, almost all organizations function with the help of some data. This is evident from the number of firms offering data entry services around us. Among this category of firms, there will also be certain firms that specialize in providing catalog data entry services too. Data entry is an activity where in which quality is paramount. Compromising on this quality can even damage your reputation. Therefore, firms specializing in catalog data entry services must understand how to maintain data entry quality. Given below are a few tips for the same.

catalog data entry

  1. Gain Clarity about the Importance of Data

One of the essential points to remember while offering catalog data entry services is to understand the significance of the data handed over to you and your customers’ goals. This understanding will help you maintain the ideal quality your clients are looking for.

  1. Avoid Data Redundancy

If you are an experienced data entry professional, it will be easy to distinguish between essential and redundant data. However, entering data is time-consuming, so keep an eye on catalogs to understand what would be relevant in each context.

  1. Set and Work Towards Data Accuracy Goals

Precision is critical when dealing with something like catalog data entry. And becoming the best in your field requires setting specific, realistic data accuracy goals. Data entry efficiency and coding effectiveness can be considered the benchmark for assessing such purposes.

  1. Do Not Overload

Data entry professionals should be comfortable working under pressure. But we should remember that as humans, we all have a limit to which we can handle stress. Any work assigned to your team beyond a limit may overload them and lead to errors, making it impossible for you to achieve your data accuracy goals and spoil your reputation.

  1. Utilize the Software Tools Available

These days, various tools and technologies are available in the market to help us get tasks done quickly. For example, Optical Character Recognition (OCR) and Intelligent Character Recognition (ICR) technologies used by data entry firms can help ease our workload by automatically understanding and drawing out the necessary details. This will, in turn, reduce your mistakes, thereby giving your employees ample time for data analysis.

With the above tips, you can maintain the quality that your clients look for. Thus your time-consuming catalog data entry works will help you enjoy benefits that you always wished to enjoy, like a good reputation.

Skills Needed To Perform PDF to Excel Data Entry Jobs

September 12, 2022 dataentryio Leave a Comment

With many agencies currently available in the market offering PDF to excel data entry services, aspiring candidates should clearly understand the skills required for PDF to excel data entry jobs. This blog will take you through some of the skillsets you need to possess if you wish to work with agencies offering PDF to excel data entry services.

pdf to excel data entry skills

  1. Basic Computer Knowledge

In this digital era, we will find many organizations in cities where almost any educated person uses a computer at home. So one of the essential prerequisites to do well in an organization offering PDF to excel data entry services is to possess basic computer knowledge.

  1. Knowledge Of MS Office

Most of the positions that involve day-to-day office work require us to know how to use MS Office programs. This becomes even more important when our work requires you to make data entry from PDF to Excel. From that perspective, knowledge of using some popular MS office tools such as MS Excel, MS Word, MS Outlook, MS Teams, etc. is a must.

  1. Good Language And Typing Speed

Entering data of any data is impossible unless you have good knowledge of the language you are dealing with. Good vocabulary, speaking skills, and excellent typing speed make it easy to complete data entry work well ahead of the deadline. Moreover, good language skills will also help you prevent errors and maintain the quality of your work.

  1. Organization Skills

If we are regular in keeping our room and working area organized, it will be effortless for us to keep the required data organized. This will also help us save time and energy, which we might otherwise spend looking for the needed data in multiple folders/ the entire system.

  1. Administrative Skills

Organization skills, communication skills, team playing skills, problem-solving skills, customer service skills, interpersonal skills, database management, and knowledge of various necessary software, etc., can be grouped as administrative skills. Having these skills will help you perform well as a data entry professional, particularly when you have to make PDF to Excel data entry.

Having read this blog offering some valuable insights into the skills you will need to do well in PDF to excel data entry jobs, it will now be easy for you to work on those skills to grab your dream job once you have completed your studies.