The sweeping changes in technology have revolutionized the functioning of offices over the last few decades. Offices have switched to paperless technology and digital data processing that has brought in a marked shift in quality, accuracy, and timeliness of tasks. Businesses generate tons of data during its daily operations and Electronic Data Processing will make it easy to gather and process any kind of information and data sets including invoices, images, archives and more.
Electronic Data Processing (EDP) involves databases, typically stored on a shared server that offers simultaneous access to all parties. Information stored and managed through EDP can be retrieved almost instantly thereby saving a lot of time and effort of the users. Reports show that in conventional offices, substantial productive hours are lost while searching for misplaced files and documents. EDP solves this problem completely. The best part is that EDP makes a high value for your money investment as once it is set up, it will continue to manage data for a long time without any repeat investment.
Top 10 benefits of Electronic Data Processing
1. Reliable back up
Lack of proper backup mechanism will make it difficult to retrieve data if the content is lost due to some reason. EDP will ensure a reliable back-up system once your data has been digitized, which can store off-site to ensure safety during natural disasters, theft or proliferation of data.
2. Enhanced data Security & Control
It is essential to ensure adequate data security and control over people who authorize to access the information. A traditional filing system may not be sufficient at times. During EDP, your data can move to the cloud that will allow you to set permissions to each document. And it clearly identify the time of retrieval and the person who retrieved it.
3. Better coordination and workflow
EDP will help you to create and execute workflows of your information thereby enhancing internal and external collaboration. Thus the employees will know the status of a file in the approval process at any given time.
4. Improved Timeliness
EDP makes it possible for your staff to work from the office and remote locations and to gain instant access to information they require. Digital files are easy to access than traditional paper files and can be shared among different users easily.
5. With EDP no Emails
Electronic data processing systems remove the need to view content via email, removes the security and overdue storage with improving control over regulated content.
6. Lower Archiving Costs
While archiving of paper documents take time and effort, EDP ensures easy processing, storing and retrieving of archived records.
7. Increased Efficiency & File Management
EDP will relieve your employees the task of rummaging through tons of files to find a particular piece of data, which may take up many productive hours. Digital data offers the convenience of data at your fingertips as you find any document, read it on screen or get it print. As documents don’t get misplaced or lost there is no need to re-file as well.
8. Easy access
Finding information easily from the indexed content will ensure improved decision making and reduce the amount of time lost looking for information. Data management software like Optical Character Recognition will enable you to convert different types of documents, such as scanned paper documents, PDF files and more editable and searchable data that is easy to store and organize.
9. Consistency in Content
EDP will make sure that the content is consistently formatted, named and controlled. The digital workflows allow you to design how you want your documents filed, which will ensure consistency in content.
10. Enhanced Task Management
Digitizing the information makes it easy to assign tasks to the users across the organization and track their progress and subscribe to email notifications on their status.
If you are planning to implement electronic data processing in your organization. Talk to our friendly team at Data Entry India Outsource to know about its scope and possibilities. We have state of the art technology and a well-balanced team that will offer custom EDP solutions to cater to your needs.
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