10 Effective Ways to Data Capture

Data management has undergone revolutionary changes in the recent past as data can be stored in a digital format easily no matter how voluminous the data is. Businesses generate tons of fragmented data in all possible forms like manually printed forms, images, letters, documents and more. When you have to deal with different types of data, you need to adopt multiple methods of data capturing based on the original source or form of data. Businesses have to find the best ways of data capture that match their requirement.

10 effective ways to data capture

Here are some of the basic methods of data capture that businesses may find useful. An experienced data entry outsourcing service provider can ensure high-quality data capture that suits their data processing needs and budget.

10 Effective Ways to Data Capture

There are two types of data capture namely manual data capture and digital data capture. The former technique is time-consuming and prone to errors and most businesses find automated methods of data capture more efficient and reliable.

In automated data capture, digital technology is utilized in data capture Though this method has a high initial investment to purchase and install technology and train the staff, the high-cost factor is evened off in the long run as it has lower operating costs due to low manpower requirement. Businesses can also save money of installing the software by outsourcing data capture needs, which will save their effort and time as well. Automated data capture includes the use of different technologies such as OCR, ICR, OMR, and others.

1. Manual data capture

Data is keyed in manually using input devices like keyboard, touch screens, mouse etc into word processing programs like Excel or Word.

2. Optical Character Recognition (OCR):

It is ideal to convert different types of machine-printed documents including image files, paper documents or PDF files into searchable and editable data.

3. Magnetic Ink Character Recognition (MICR):

This data capture technology can recognize specially formatted characters printed in magnetic ink. It is mainly used by banking industry to speed up the processing of cheques and other documents. This data is also easy to read for humans.

4. Intelligent Character Recognition (ICR):

ICR technology can capture data from handwritten printed characters from image files. It is less accurate and complicated compared to other technologies.

5. Optical Mark Reading (OMR):

OMR technology is useful to capture human-marked data from documents such as survey forms, exam sheets as it can easily differentiate between marked and unmarked boxes.

6. Smart-Cards:

These compact, pocket-sized cards have embedded integrated circuits, which will work with or without contact. It can be used to store data related to personal identification, authentication, biometrics etc. When used with compatible reading devices they ensure automated information transfer and data access.

7. Magnetic Stripe Cards:

Magnetic stripe cards store data using magnetic properties and are used for digitally storing particular numbers related to credit cards and identity cards. The data is captured when these cards are swiped in magnetic readers.

8. Web-Data Capture:

In this method, the data is captured through the internet or intranet.

9. Bar code recognition

Single or multiple barcodes can be used to document types such as Proof of Delivery notes, membership forms, gift vouchers and more. It will speed up the processing and reduce errors.

10. Voice- Recognition:

This data capture method converts speech into text. It is useful in dictation systems, small controlling systems, word-processing and more.

The best data capture method will depend on the type and source of data that has to be processed. By employing the most appropriate data capture method, businesses can enhance the quality and speed of the data management processes. For more information on the latest data capture services of Data Entry India Outsource that will ensure more value for your investment, call us or send an email and leave the rest to us.

Different Types of Data Entry Service in India

Effective data management plays a crucial role in the growth of any business organization as a premium quality database is one of the most precious assets in any organization. To convert the fragmented data collected from various sources into an easily accessible and secure digital format, you may need the services of well-experienced data entry service experts.

data entry service

Businesses can cut down on the operational overheads by outsourcing. There are various outsourcing partners that offer a range of data entry services in India. Here are some of the most common types of data entry services.

Data Entry Services: The data sourced from various other media including manuscripts, and paper formats will be entered into a digital format including MS word format, HTML, XML, Acrobat, and many others. Online data entry includes dedicated systems and accessing software with LAN/WAN/VPN networks while offline data entry involves collecting data from paper-based files or images. Data entry service also encompasses other kinds of services like PDF data entry, cart data entry, handwritten data entry, product data entry, accounting data entry, XML data entry, and many others.

Data Processing Services: This includes services like data collection, data analysis and organizing data in various formats. It will help businesses to plan developmental strategies and expansion plans and derive pricing among others.

Data Conversion Services: It involves the conversion of data from various sources like paper, images or books to digital format by using various technologies like OCR data conversions, which makes it possible even to retrieve poor quality files from damaged paper files with accuracy. XML data conversion service generally involves conversions of MS word files to XML, HTML to XML, PDF to XML and many others to suit the specific needs of the businesses.

Data Mining Services: This involves extracting relevant information from large amounts of data, which will give the business owners various inputs from the market like popular product lines or the major competitors in the niche.

In addition to these services, various other data entry services are offered. By outsourcing data entry services, businesses get the dual advantage of the best quality software tools plus a highly experienced team of data entry operators at their dedicated service.

Are you looking for outsourcing partners to take your business to the next level? Call us at Data Entry India Outsource for more details.