Tag: BPO

5 Best Practices of Effective Data Quality Management

February 22, 2019 Sojan Babu Leave a Comment

For businesses, maintaining the quality of the ever-growing volumes of data is easier said than done. Data quality management is not just about removing incorrect data or repeat entries but adhering to quality standards all through the streamlining and integration of processes.

5 best practices of effective data quality management

There are many strategies to ensure data quality and a focused plan for data governance and data management will have far-reaching benefits. It is always recommended to prevent data errors and anomalies rather than dealing with data failures. Prevention is indeed better than cure as far as data quality management is concerned.

The business units that are the main consumers of the data should effectively define quality to ensure priority for the business-critical data. A dedicated team of data leaders from within the organization who control data integrity in the system can go a long way in enhancing the quality of data. They can be held accountable for the accuracy of data, which will ensure good quality data generation at the source.

Setting up a board with representations from all business functions will streamline the process of ensuring data quality across various departments in the organization. The board should have periodic meetings to define new data quality targets and analyze the status of data quality within various business units.

Data is the biggest asset of any organization. So, make sure to carry out quality audits to ensure that the data, entering the systems is of acceptable quality. Every time the data is retrieved or modified, it may lose its accuracy and bad data elements can negatively affect subsequent data stores, thereby impacting business. Setting up an intelligent virtual firewall can block the bad data at the point of origin and prevent it from entering the system. The firewall on detecting corrupt data can be rectified before letting it pass into the enterprise’s environment.

Best Practices for Data Quality Implementation

Data quality management is a cyclic process that involves multiple steps and foolproof data management practices. Make sure to set up a system to implement data quality at all stages of its processing.

1) Data Quality Assessment:

Random and regular quality audits and detailed inspection of the company’s data will go a long way in identifying data quality issues within its environment if any. Poor quality data can slow down the business processes and hinder the attainment of your goals. Data quality assessment is a sensible investment for organizations to ensure data quality improvements and measure the outcomes. A formal report can be drawn out with a listing of the findings to be circulated among stakeholders and the top management levels to create better awareness and compliance of data quality improvement actions.

2) Data Quality Measurement:

Data quality measurements will help organizations to measure the quality of data. Setting up acceptable standards for these metrics is the basis of implementing improvement processes. Factors like completeness, consistency, and timeliness can be employed to ensure the desired levels of quality. These metrics can also be used while formulating data validity rules. These data quality scores can be stored and periodically assessed to measure the improvement.

3) Incorporating Data Quality into Business processes:

Data quality systems should be incorporated into the business processes of organizations. A thorough understanding of data flow within each application will give a clear overview of the possibilities in data inspection and control routines. These requirements can thus be included in the system’s functional requirements.

4) Data Quality Improvement in operational systems:

To ensure the stipulated levels of data quality, there should be a contractual agreement between the data providers and consumers within which data is shared. Data metrics like performance SLA s can be incorporated into these contracts easily. Setting up a data standard will ensure a smooth flow of information and an active data center management that would ensure that data remains beneficial to both sides.

5) Timely Remedial actions:

Manual or automated data quality inspections can be carried out to ascertain the working levels and take remedial actions if required. There are data defect tracking software systems, which will ensure quick remedial actions if the data quality levels drop beyond the standards.

For more information on how our quality data entry outsourcing services will ensure long term value for your business, contact our team at Data Entry India Outsource right away.

Can Financial Data Entry Prevent Recession-like Situations?

January 30, 2019 Sojan Babu Leave a Comment

Precise and well-timed financial analysis will make a solid foundation for businesses and the stock market. Having a perfect financial data entry system in place can enhance stock market stability. It assumes greater significance in light of the recent suggestion by the International Monetary Fund that central banks all over the world should act as “market makers” in financial crisis conditions.

financial data entry services

Data Entry and Financial Future

While analyzing the stock market performance, the first thing that has to be analyzed is the relationship between investment risks and data management. Stocks and securities involve a continuous stream of financial data and any errors in data management can cause mayhem in the market and confusion in the minds of the investors.

Economic experts are highlighting the importance of financial data entry and bringing it to the public attention to avoid a repeat of market volatility prevailing since 2008. For instance, “High-Frequency Trading” is based on rapid data analysis using financial algorithms. But not many people tried to analyze whether the data is right or not.

The Role of Data Entry in preventing Stock Market Crashes

An ideal stock market can quickly match both buyers and sellers. However, in the event of a market crash, stock traders often make a retreat and shy away from making reasonable bids. Thus in the absence of serious buyers, stock prices drop rapidly.

The traditional role of a “Market Maker” is to always ensure a fair combination of buying and selling prices. However, computer trading has changed everything. The International Monetary Fund has recommended that the world’s central banks step in as market makers during such eventuality by using the financial resources of the central banks to stabilize the markets.

Are Global Financial Risks difficult to spot?

Spotting the financial risks that are constantly evolving and changing has always been a challenge. International Monetary Fund’s monetary and capital markets department sources say that global financial risks have “rotated” in three ways:

• From advanced economies to emerging market economies
• From solvency risks to liquidity risks
• From banks to non-banks

The changing profile of financial risks for stock markets means that central banks could only be the institutional entities that are capable of taking quick and corrective action to prevent stock market crashes. However, the European Central Bank and the U.S. Federal Reserve have opined that relying on central banking authorities have their limitations. However, accurate and timely financial data entry system can reduce the problems in stock markets.

How to prevent Stock Price Collapse

In drastic situations, banks could create enough funds to buy all outstanding stocks and bonds. Most market crashes happen because of a lack of order in the market and over-valuation of the underlying investments. Be it gold to stocks to real estate to oil, any market may crash in the absence of a systematic order in the transactions.

Maintaining Financial Stability

Financial stability is a key factor for both investment markets and commercial enterprises. Financial data entry process can go a long way in helping businesses to be stable. Businesses can adopt a sound financial data entry system. By outsourcing data management to well-experienced outsourcing partners and stay safe from the pitfalls in the market. Having the right data will help businesses to make well-informed decisions or even forecasts that pay off.

If you are looking for a reliable financial data entry system, Data Entry India Outsource will make a great choice. We have the requisite technology and expertise to handle all types of financial data entry tasks and come up with bespoke reports that match your needs. Call us to get started.

Top 6 Manual Data Entry Challenges Companies Face

January 23, 2019 Sojan Babu Leave a Comment

In a digital world and paperless work environment, businesses increasingly strive to adopt digitization of paper documents to improve efficiency and productivity. Manual data entry also offers ample digitization options to ensure accuracy, speed and better security of data. No matter whether it is feedback forms, receipts, catalogs or invoices, it is critical to capture all the relevant information from these physical documents into software applications like Excel sheets, ERP applications or cloud-based applications for better data utilization and storage. However, in-house manual data entry has a lot of challenges when it comes to meeting the parameters like speed, accuracy, and completion of tasks.

manual data entry challenges

In this post, we are discussing six of these challenges that manual data entry systems have to cope with.

Manual Data Entry Challenges

High rates of Errors: Maybe to err is human; however, it is not acceptable when someone is handling the crucial task of manual data entry, which holds a high risk due to human errors, inadequate training of data entry professionals, misinterpretation of comments, and so on. Even the smallest errors in data can leave a debilitating effect on business productivity, customer relations and brand reputation. The best way to avoid this risk is to identify the errors and rectify it. One way could be to take a random sample of records on a periodic basis and verify it. The average benchmark for data entry error rate is considered as 1% and anything above this rate should be considered as serious.

Slow Turnaround Time: A good speed of data entry from paper documents varies between 10,000 and 15,000 keystrokes per hour. It could be less while capturing data from images and more for tasks that involve a lot of texts or require an understanding of the text. If the turnaround time drops below this accepted benchmark, it is high time to take some damage controlling measures.

Ambiguous Fields and Formatting: One of the most serious data entry challenges is when the operators run into missing values. Assigning blank values or meaningless substitutes can all cause serious discrepancies in the desired output. To overcome this challenge, make sure that all the original documents are complete with values in the assigned fields and tables.

Quality Check: It is always easy to check the data for accuracy and compliance at the point of data entry than at a later stage when the data is in batch form. If no corrective action is taken, it could prove costly for businesses and can cause both serious losses of face and money. Periodic quality check makes an integral part of the manual data process. Businesses need to invest in manpower to handle this responsible task and implement practices such as the Double Entry System to ensure the right output.

Heavy data load: Businesses generate tons of documents like invoices, catalogs, survey forms and more on a regular basis as part of their marketing procedures. Managing an unexpected spurt in manual data entry work will put tremendous pressure on the data entry personnel and may lead to errors.

Loss of Focus: Manual data entry is mundane and repetitive and is not one of the core tasks of the business. It can eat into the productive time of employees that they could have utilized in executing the core business tasks. This can have a detrimental effect on the growth and strategic goals of the organization.

Though technology and tools have made data capture easier, manual data entry will always have a major role in dealing with unstructured content and validation. Several successful organizations have overcome these challenges faced by their data entry team by outsourcing manual data entry tasks as it ensures better value for their money, quicker turn-around time and reduction of operational overheads.

Data Entry India Outsource has the expertise and experience in handling huge volumes of all types of manual data entry outsourcing tasks at the industry’s best rates. Call us to know the details and invest your productive team on your revenue generating and business building tasks while we handle the data entry task for you.

5 Key Strategies for Successful Data Conversion

January 16, 2019 Sojan Babu Leave a Comment

Successful data conversion into the required format can be a tough task for most businesses. It is a known fact that businesses generate tons of data every day and to store it in formats that are most suitable for them will be challenging. Digital data can store in various formats such as image, pdf, excel, database, text etc. Most marketers avail the services of outsourcing partners to effectively convert data in one format into another format without data erosion and omission all the while ensuring confidentiality.

5 key strategies for successful data conversion

Database systems undergo changes regularly due to mergers, migration, and installation of new databases among others. Efficient data conversion is the key to ensure the quality of the data retained. During migration and conversion of data between different systems or during updation, it has to be ensured that the format of data is compatible with the new database. Data conversion is a specialized task and a strategic initiative in the whole data management process. It requires a lot of groundwork and some important strategies.

Here are 5 Key Strategies for Successful Data Conversion

1. Meticulous planning

Before setting out on data conversion you should consider every aspect of the data usage so that the conversion results in the right formats without losing the quality of data. Proper planning will help to asses all the possible risks and address it to make sure that no discrepancies arise at a later stage. Consider some of the basic questions involved in data conversions like the quality and the availability of the data to be moved into the new database and the type of preferred format for data conversion.

Do you require full or partial conversion? Is there any change between the original data format and the final format and what would be the extent of digitization? Consider the tentative duration of the project, cost estimate, and the frequency to carry out successful data conversion. The more detailed your planning, the better would be the success rate of your data conversion.

2. Execute Data Standards

Make sure to put in place the relevant data standards during data conversion. Sticking to the data quality standards will ensure consistency across the different databases. Make sure to have a regular mechanism to measure the data quality and its possible effect on your business processes.

3. Choose the right formats

You should have a clear idea on the required format for the converted data. For instance, your project may require SGML, XML, HTML, and other formats. An expert data conversion outsourcing provider may execute this task meticulously and will help you to choose the most compatible databases to cater to your business processes.

4. Data Profiling and Cleansing

Make sure to execute proper data profiling and data cleansing procedures so that the original data is of high quality. This will go a long way in making the data conversion procedures smooth and successful. You can seek the professional assistance of a well-experienced document conversion expert. To ensure the best quality deliverables without breaking your budget. Close supervision by the experts will help you to avoid pitfalls and the risk of reworking on the data again.

5. Data Management and Data Governance

The master data has to be eliminated after data conversion to prevent the possibility of erroneous transactions and reports later on. It has to be overseeing that all the guidelines of data management and data governance are in place to ensure accuracy and efficiency.

An experienced document conversion outsourcing provider will walk you through the complex procedure of data conversion and will ensure a successful conversion without any data loss or safety breaches. We at Data Entry India Outsource can help you to ensure the best outcome. By choosing the best data conversion practices and procedures. Call us to get started and stand out in the competition.

10 Effective Ways to Data Capture

January 9, 2019 Sojan Babu Leave a Comment

Data management has undergone revolutionary changes in the recent past as data can be stored in a digital format easily no matter how voluminous the data is. Businesses generate tons of fragmented data in all possible forms like manually printed forms, images, letters, documents and more. When you have to deal with different types of data, you need to adopt multiple methods of data capturing based on the original source or form of data. Businesses have to find the best ways of data capture that match their requirement.

10 effective ways to data capture

Here are some of the basic methods of data capture that businesses may find useful. An experienced data entry outsourcing service provider can ensure high-quality data capture that suits their data processing needs and budget.

10 Effective Ways to Data Capture

There are two types of data capture namely manual data capture and digital data capture. The former technique is time-consuming and prone to errors and most businesses find automated methods of data capture more efficient and reliable.

In automated data capture, digital technology is utilized in data capture Though this method has a high initial investment to purchase and install technology and train the staff, the high-cost factor is evened off in the long run as it has lower operating costs due to low manpower requirement. Businesses can also save money of installing the software by outsourcing data capture needs, which will save their effort and time as well. Automated data capture includes the use of different technologies such as OCR, ICR, OMR, and others.

1. Manual data capture

Data is keyed in manually using input devices like keyboard, touch screens, mouse etc into word processing programs like Excel or Word.

2. Optical Character Recognition (OCR):

It is ideal to convert different types of machine-printed documents including image files, paper documents or PDF files into searchable and editable data.

3. Magnetic Ink Character Recognition (MICR):

This data capture technology can recognize specially formatted characters printed in magnetic ink. It is mainly used by banking industry to speed up the processing of cheques and other documents. This data is also easy to read for humans.

4. Intelligent Character Recognition (ICR):

ICR technology can capture data from handwritten printed characters from image files. It is less accurate and complicated compared to other technologies.

5. Optical Mark Reading (OMR):

OMR technology is useful to capture human-marked data from documents such as survey forms, exam sheets as it can easily differentiate between marked and unmarked boxes.

6. Smart-Cards:

These compact, pocket-sized cards have embedded integrated circuits, which will work with or without contact. It can be used to store data related to personal identification, authentication, biometrics etc. When used with compatible reading devices they ensure automated information transfer and data access.

7. Magnetic Stripe Cards:

Magnetic stripe cards store data using magnetic properties and are used for digitally storing particular numbers related to credit cards and identity cards. The data is captured when these cards are swiped in magnetic readers.

8. Web-Data Capture:

In this method, the data is captured through the internet or intranet.

9. Bar code recognition

Single or multiple barcodes can be used to document types such as Proof of Delivery notes, membership forms, gift vouchers and more. It will speed up the processing and reduce errors.

10. Voice- Recognition:

This data capture method converts speech into text. It is useful in dictation systems, small controlling systems, word-processing and more.

The best data capture method will depend on the type and source of data that has to be processed. By employing the most appropriate data capture method, businesses can enhance the quality and speed of the data management processes. For more information on the latest data capture services of Data Entry India Outsource that will ensure more value for your investment, call us or send an email and leave the rest to us.

Offline Data Entry Company

December 5, 2018 Sojan Babu Leave a Comment

Offline Data entry involves compilation and keying in of data from various sources like images, receipts, mailing lists, catalogs, books, manuscripts and a lot more to turn them into a digital format. By making a reliable offline data entry company like Data Entry India Outsource, your outsourcing partner you can reduce the operational overheads substantially apart from freeing up your highly trained crew for the strategic business operations.

Offline data entry requires skill and speed and by outsourcing, businesses not just get the services of a skilled team but also access to the latest software tools and technology as well. Offline data entry services are available in various file formats like .Html, .JPEG, .Txt, .Docs, .XLs, .Wav, etc. as per your business requirements.

offline data entry company

Data management has a crucial role for businesses to stand ahead in the competitive world and to plan business strategies. Businesses often find it a herculean task to process tons of data files they generate and organize these fragmented data into a structured format that is easily accessible. Our qualified teams of skilled data entry personnel are proficient in delivering an accurate output well within the turn-around time. And have the expertise to handle any kind and any volume of offline data entry projects.

By outsourcing offline data entry services to offline data entry company, businesses can ensure superior quality, cost reduction, and a quick database management without compromising on their core competence. We undertake multiple quality checks to ensure a superior output that is free of omissions and duplications.

What Offline Data Entry Company Offer

When you outsource your offline data entry outsourcing to us, you get the utmost data security and confidentiality and 24 x 7 customer support. We help you to save time and money and get the data management requirements at a fraction of the cost you could have incurred otherwise. Get the best return on investment for your money by outsourcing your offline data entry requirements to the experts and make use of the power of a quality database in your business promotions.

With a brilliant track record and hands-on experience in this niche, we understand the diverse data processing needs of our customers and provide bespoke solutions accordingly. We can also handle offline data entry involving languages other than English as well and our multilingual experts ensure the best services that you can count upon.

Benefits of Outsourcing

  • Outsourcing makes a one-stop solution for all your data entry and processing needs where you get access to the latest technology and tools and the services of a well-trained team of data entry operators.
  • You can focus on your revenue generating core business operations by outsourcing the redundant task of offline data entry to us.
  • Outsourcing offline data entry services can save time and money for business organizations.
  • The convenience of getting the processed data in the desired digital format with data high security.
  • We offer tailor-made offline data entry solutions to suit the specific needs of the businesses.
  • You get the added advantage of flexible staffing methods to save on money and give the best quality results. You can hire a bigger team when you have bulk data entry needs and opt for a smaller team when there are no pressing needs.

Process for Outsourcing Offline Data Entry Services

  • We receive offline data from the customers, understand their data entry and processing needs and work out a strategy accordingly.
  • Our professional data entry operators will key in the data with speed and precision to ensure accurate results.
  • We conduct quality audits and checks to make sure that the database is error-free and reliable.
  • The final file is sent to the clients through our secure FTP servers for the customers to access and share the database with the concerned.

Should you need any further information or tips on our offline data entry company and its services. Feel free to contact us.

College And University Research Material Data Entry Services

November 28, 2018 Sojan Babu Leave a Comment

Sourcing college and research material involve extensive online research to find the most appropriate data for the researchers. The task involves sifting through countless pages that requires an eye for details. Researching web pages takes up a lot of time. By outsourcing research material data entry task to the experts you can ensure the best results in the quickest turn around time.

research material data entry

Outsourcing will give you the advantage of carrying out a successful web research without putting in effort or time. You can stay focused on your other tasks while the team of experts with hands-on experience will organize the most relevant pages.

We at Data Entry India Outsource can offer a range of research services in various topics. The research results will be stored in an easily accessible digital format that can be easily shared among various users or accessed later on. Getting the research materials sorted in an organized fashion becomes the most challenging part during college projects for the research students. By entrusting this task to a professional outsourcing partner you rest assured of a highly accurate output in the desired format well before the turn around time.

Benefits of College Student Research Material Data Entry

A well-researched project will easily earn good grades for students. However, for this, they may have to spend a lot of their precious time, which they can utilize on their academic activities and studies. Outsourcing is an excellent option to save money and time. Also to get even large volumes of research data into digital form. Thanks to the State of the art technology and software tools that uses to check errors and mistakes.

Research projects are complex tasks that require a well-planned strategy to complete it within time. Any delay in submission could prove costly for research students as they need to complete the research within the stipulated time. An established outsourcing partner will ensure a proven method for this. Choose companies with an excellent track record in delivering College student research material data entry services.

Omissions or factual errors can all spoil the quality of the research material. By outsourcing, you can assure high-quality research material that is free of errors. A smart and standard presentation of research materials will help the students to get the best grades and appreciation as well.

Our team of well-experienced data entry professionals will help you to impress the faculty with superior quality project papers. By outsourcing college student research material data entry services, students can be sure about the quality, presentation of facts and the overall excellence of the research papers.

Benefits of Outsourcing Student Research Material Data Entry

Considering the volume and complexity of research materials to be sifted through and the humongous task of organizing it without any data loss in a neat layout in an acceptable format. It is sensible to approach a professional outsourcing company to carry out this responsible task well within the stipulated time. Any delay in presentation can prove costly for students.

When it comes to preparing research papers there is absolutely no room for human errors. Chances of missing out vital data are also high. Moreover, the lack of technical support makes the final data susceptible to human errors. In the highly competitive academic field getting high grades is very important to ensure good job prospects and academic brilliance.

With a strong hands-on experience in preparing research papers and college projects, we at DEIO will make it easy for you. Hence to make a top quality presentation that will earn you exemplary grades and appreciation from the faculty members. From sourcing relevant materials to organizing it in proper format and undertaking multiple level quality checks, we have a well-oiled team to carry out each and every task that goes into the preparation of research materials. Call us for more information.

Different Types of Data Entry Service in India

November 16, 2018 Sojan Babu Leave a Comment

Effective data management plays a crucial role in the growth of any business organization as a premium quality database is one of the most precious assets in any organization. To convert the fragmented data collected from various sources into an easily accessible and secure digital format, you may need the services of well-experienced data entry service experts.

data entry service

Businesses can cut down on the operational overheads by outsourcing. There are various outsourcing partners that offer a range of data entry services in India. Here are some of the most common types of data entry services.

Data Entry Services: The data sourced from various other media including manuscripts, and paper formats will be entered into a digital format including MS word format, HTML, XML, Acrobat, and many others. Online data entry includes dedicated systems and accessing software with LAN/WAN/VPN networks while offline data entry involves collecting data from paper-based files or images. Data entry service also encompasses other kinds of services like PDF data entry, cart data entry, handwritten data entry, product data entry, accounting data entry, XML data entry, and many others.

Data Processing Services: This includes services like data collection, data analysis and organizing data in various formats. It will help businesses to plan developmental strategies and expansion plans and derive pricing among others.

Data Conversion Services: It involves the conversion of data from various sources like paper, images or books to digital format by using various technologies like OCR data conversions, which makes it possible even to retrieve poor quality files from damaged paper files with accuracy. XML data conversion service generally involves conversions of MS word files to XML, HTML to XML, PDF to XML and many others to suit the specific needs of the businesses.

Data Mining Services: This involves extracting relevant information from large amounts of data, which will give the business owners various inputs from the market like popular product lines or the major competitors in the niche.

In addition to these services, various other data entry services are offered. By outsourcing data entry services, businesses get the dual advantage of the best quality software tools plus a highly experienced team of data entry operators at their dedicated service.

Are you looking for outsourcing partners to take your business to the next level? Call us at Data Entry India Outsource for more details.

Document Management & Form Processing – Essential Pillars of Data Management

November 9, 2018 Sojan Babu Leave a Comment

Data management is crucial for all types of businesses because it enables them to explore new vistas of business opportunities by offering valuable and actionable information. Data management will let you know precisely what is happening in your business.

Though any data management processes can be outsourced, typically Document Management and Form Processing Entry, which are considered as the essential pillars of data management are the most common services that are outsourced as it involves management of huge volumes of digital documents.

data management services

Document management and form processing facilitates businesses to analyze the big data that is both generated by them and extracted from the market. However, since it is a highly time consuming task that requires a lot of productive hours and expertise, most organizations prefer to outsource this challenging task to offshore data entry services that can offer quality deliverable and services.

Document Management & Forms Processing Services in Data Management

Document management system (DMS) will enable businesses to store the digital documents in a secured and organized way to ensure easy access and quick retrieval as and when needed. By turning the documents into a digital format, businesses can ensure error free and premium quality data right at their finger tips.

Offshore form processing is useful especially for businesses that need to store structured information in spread sheets and data bases, which helps in quick retrieval and sorting unlike information that is stored in an image or text. Forms Processing basically involves digitization of physical data in all forms and images into structured information using web forms. Customization will make data management efficient and accurate and the best part is that the data items can be stored in easily accessible formats like spread sheets to cater to the specific requirements of the organizations.

Are you looking for an experienced outsourcing partner for Document Management & Form Processing? You have reached the right place at Data Entry India Outsource that offers bespoke solutions at industry’s best rates.